AI for Grant Applications by Ukrainian Diaspora

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“AI for Grant Applications by Ukrainian Diaspora” is a practical guide. It has been developed to help diaspora organisations prepare high-quality and informed grant applications using artificial intelligence tools. 


The guide is structured as a step-by-step workflow: from analysing the grant announcement to the final review of the application and preparation for reporting. It helps to streamline the approach to securing funding, reduce risks and improve the quality of applications. 


Content is aimed at:

  • diaspora civil society organisations and foundations
  • teams with limited resources or without a dedicated grant manager
  • initiatives working to support Ukraine abroad


Guide covers the key stages of preparing a grant application:

  • create an organisation profile to use as a basis for preparing applications
  • analyse grant requirements and decide whether to apply
  • develop the project logic and define expected outcomes
  • write the application in the donor’s language
  • prepare a budget in line with audit requirements
  • translate and adapt materials
  • final check of the application package before submission
  • prepare for project implementation and subsequent reporting


ШІ для грантових заявок української діаспори

Practical value of the guide:

  • ready-made prompt templates for working with AI
  • checklists for verifying applications
  • examples of text and budget formulations
  • recommendations on the responsible use of data and compliance with donor requirements.


This approach allows AI to be used as a tool for analysing, structuring and verifying information, whilst the organisation retains responsibility for the content. 

The guide emphasises that a high-quality grant application is based not only on a well-prepared text, but also on evidence, transparency, a realistic budget and the organisation’s capacity to implement the project. AI serves as a supporting tool, not a substitute for expertise. 

Get full access to practical templates, checklists and a step-by-step process for preparing grant applications.

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*This guide has been prepared solely for informational, educational and awareness-raising purposes. It does not constitute legal, financial, tax, grant, audit or any other professional advice or as individual advice for a specific organisation, project or grant application.

BDO in Ukraine, the authors and the experts involved do not, through this material, provide services relating to the preparation or submission of grant applications, nor do they guarantee the receipt of funding, compliance with the requirements of a specific donor or successful verification. Before making any decisions, organisations should independently verify the current terms and conditions of grant competitions, donor requirements, the legislation of the relevant country and, where necessary, consult specialist advisers.

BDO in Ukraine, the authors and the experts involved accept no liability for any decisions, actions, omissions, costs, losses or consequences that may arise from the use of this guide, the examples, templates, prompts or checklists provided.

Key Contacts

Alla Savchenko

Alla Savchenko

President / Senior Partner
View bio

FAQ (Frequently Asked Questions)

Grant application - A structured document setting out the problem, solution, budget and expected outcomes of the project in accordance with the donor’s requirements. 

Project logic - The cause-and-effect relationship between the problem, target group, activities, results and impact, which allows the feasibility and realism of the project to be assessed. 

Company profile - A summary profile of the company (mission, experience, team, partners) used as a basis for preparing grant applications. 

Eligible costs - Costs that comply with the rules of the grant competition and may be funded by the donor provided they are properly documented. 

Audit trail - A set of documents and evidence confirming project costs, results and implementation, which can be verified by the donor or an auditor.

AI (artificial intelligence) in grant applications - A tool for analysing, structuring, translating and verifying applications, which does not replace the company’s expertise or responsibility for the content.